The report is the client-facing expression of the inspection record. It should be easy to navigate, clear about outcomes and specific about the evidence behind them.
01
Design for the reader
A property manager, contractor and tenant may read the same report for different reasons. Lead with the inspection context and summary, then let detailed evidence follow in a predictable structure.
02
Keep traceability intact
Every note, image, signature and action in the report should come from the confirmed inspection record. Manual copy-and-paste creates avoidable gaps.
- Identify property and inspection type
- Show dates and responsible parties
- Keep evidence beside the related outcome
03
Separate reporting from live operations
The PDF communicates the confirmed record. Assignments, internal statuses and ongoing actions should remain in the workspace where teams can update them safely.
