The challenge
Stock condition surveys need comparable evidence across many properties. Free-form records make portfolio review harder and can hide missing information until after the inspector has left.
The approach
Use controlled property templates with clear evidence requirements for each room and asset. Inspectors record outcomes, notes and photos in the same guided workflow.
Operations teams review missing items and open actions in the workspace, then confirm the record before it becomes part of the reporting process.
The result
Housing teams gain a consistent inspection structure across the portfolio while each property retains its own complete evidence trail and follow-up actions.
